Board Room Online Solutions

Online solutions for board rooms are a great method to make boards more efficient in how they communicate and make decisions. They offer a variety of tools to aid members in planning meetings, share real-time information as well as track progress and improve efficiency. The software also offers security features to protect information and keep an audit trail of meeting activities.

Centralized storage and search capabilities eliminate the necessity for physical files and dispersed email. Document annotation and editing allow for an easier collaboration process to ensure that everyone is on the same page. Annotations can be applied to any document type and permit multiple users to work on the same document simultaneously. Engagement analytics offer insights into which sections of materials members spend most time on, so they can better prepare for meetings.

Video and audio conferencing enables directors to gather in a more immersive and virtual setting than traditional in-person meetings. A good digital boardroom will have a whiteboard and muted button to keep remote participants engaged during meetings. This makes it easy to adhere to the proper manners for board meetings, and helps ensure that meetings are productive.

Uploading reports and slides prior to the meeting will create a more planned agenda, which is easier to navigate. This will allow for more productive discussion to take place during the meeting. The software is able to automatically create and distribute meeting minutes and display a dashboard that displays important notifications, calendars and the most recent updates. The ability to edit and add annotations to documents from a central location enables more productive meetings. A robust search feature means that information is easily retrievable.